Job Opportunity

KEY RESPONSIBILITIES

Internal HR Functions (GNP)

• Run end-to-end recruitment: draft job adverts, screen CVs, schedule interviews, run reference and background checks, and issue offer letters and contracts.
• Onboard new staff: prepare contracts, collect statutory documents, and manage the 90-day probation process, including review meetings and confirmation letters.
• Maintain accurate employee records, leave balances, and attendance.
• Prepare monthly payroll inputs and work with Finance to ensure salary, PAYE, NSSF, SHIF, and Affordable Housing Levy deductions and filings are correct and on time.
• Administer benefits, including medical cover enrolment and paid leave.
• Draft and maintain HR policies and the staff handbook, and keep them aligned with the Employment Act, 2007, and related Kenyan law.
• Handle employee relations: queries, grievances, warnings, and exits, with proper documentation.
• Run performance reviews and track the annual performance bonus process.
• Coordinate staff training and development, and support a positive team culture.
• Report monthly to the Head of Business Development on headcount, hiring pipeline, turnover, and compliance.

Client Advisory Functions

• Advise clients on recruitment strategy, job design, onboarding and probation processes.
• Review or draft client employment contracts, HR policies and staff handbooks, aligned with the Employment Act, 2007 and other Kenyan law.
• Advise clients on payroll compliance and statutory deductions, working alongside the client’s accountant or payroll provider.
• Run HR health checks and audits for clients, and write findings and recommendations in clear reports.
• Support client performance management, grievance and exit processes.
• Train client managers and staff on HR topics.
• Scope client engagements, estimate time and fees with the Head of Business Development, and deliver on time.
• Keep client information confidential and flag any legal question that needs a lawyer.

Business Development and Modern Practice

• Support business development: spot client needs, write proposals and quotes, present GNP’s HR services, and keep client relationships healthy.
• Design and facilitate HR training and capacity-building sessions for clients, in person and online.
• Advise on performance management, accountability measures, and incentives that are simple enough for a growing business to apply consistently.
• Use HR data and AI tools responsibly, for example in recruitment screening, turnover, and workforce planning, and check any tool for bias and data protection compliance before recommending it.
• Build reusable templates, toolkits, and training materials for GNP’s service offering.

Other Duties

• Perform any other duties, projects and tasks as may be assigned from time to time.

QUALIFICATIONS AND SKILLS

• Education: Bachelor’s degree in Human Resource Management, Business Administration or a related field.
• Experience: 5+ years of HR experience, including at least 2 years leading an HR function or advising organizations on HR matters.
• Certification: Professional certification (IHRM Kenya or equivalent) is an advantage.
• Legal and Statutory Knowledge: Working knowledge of the Employment Act, 2007 and Kenyan statutory deductions.
• Technical Skills: Proficiency in Excel/Sheets and HR or payroll software.
• Consulting Skills: Client-facing consulting skills: assessing a client’s needs, presenting clear recommendations, and writing advisory reports.
• Communication: Strong written and verbal communication skills for client advisory work, training, and internal stakeholder support.
• Organizational Ability: Organized and deadline-driven, and comfortable working in a small team.
• Integrity: Exercises sound judgment with confidential employee, company, and client information.

PERFORMANCE MEASURES

• Open roles filled within agreed timelines.
• Payroll and statutory filings accurate and on time every month.
• Complete, current files and signed contracts for every employee.
• Probation reviews completed for all new hires at the 90-day mark.
• Client engagements delivered on scope, on time, and on budget.
• Positive client feedback and repeat or referral work.
• A set of reusable HR templates, policies, SOPs, and toolkits GNP can offer clients.